Monday, August 13, 2012

ProtoSphere Tip of the Week #1: Getting PowerPoint to Fill Media Boards

We're starting a new series of blog posts where we'll share various tips & tricks, techniques and overall best practices to help you get the most out of using ProtoSphere. Although much of this information is documented in the User Guides that are distributed with the product, we thought it might be helpful to remind users about how to use specific features and do other things that may have been overlooked, but can help tremendously, when planning for and conducting training sessions, events or meetings.

So, without further ado, here’s our first Tip of the Week:

Getting PowerPoint to Fill All The Available Space on Media Boards

In this example, the easel's surface is vertically oriented to display in a portrait layout. The slide being shown is typical of those created using a slightly modified default PowerPoint template (we only added a background graphic). As you can see, the slide does not fill the available space leaving both the top and bottom of the display unused.

Default PPT slide added to easel surface

To make full use of the space available on this particular Media Board, you will need to change PowerPoint's Page Setup Properties for the presentation so that it is vertically oriented. To do that (in PowerPoint 2010), select the "Design" Tab, then click on "Page Setup".

PPT file’s Page Setup properties

As shown in the above picture, when the Page Setup window displays, you can change the "Width" and "Height" in the "Slides sized for" section to match the size of the Media Board. In this example, those values are 8” wide x 10.08” high. Finally, click "OK" and you're ready to upload your presentation.

A PPT file formatted to the size of the Media Board it is being applied to
Wasn't that simple?

To make things a bit easier for you, you can download some PPT templates that are specifically sized to work on the various Media Board surfaces within ProtoSphere (the link will download a .zip file).

We hope you enjoyed this Tip of the Week. If you would like to learn how to do something specific, please don't hesitate to contact us.

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